A by-election will be called in the Chilliwack-Hope electoral district within the next six months.  Office support staff will be required to work in the Chilliwack district electoral office once the by-election has been called.  The work terms may be up to eight weeks in length.  Full and part-time opportunities may be available.

There are a number of office support jobs in a district electoral office.  Some jobs take responsibility for a particular task or project, such as recruitment.  However, given the short-term nature of the positions and the volume and variety of work to be completed, office support staff must be flexible.  Duties can range from basic data entry, answering inquiries and inventory management, to scheduling training and voting administration.

Typical duties and responsibilities may include:

• general administrative, clerical and office duties, filing, photocopying, faxing, etc.
• receiving inventory, unpacking and managing supplies
• receiving, sorting and delivering mail and phone messages
• responding to public inquiries
• supporting recruitment and training activities by contacting, scheduling, and responding to inquiries from job applicants
• overseeing reception and providing client service, such as arranging appointments and meetings
• using MS Office software to create documents, draft and edit correspondence, enter data into spreadsheets, proof reports, etc.
• creating and maintaining records in the Electoral Information System (EIS) database
• administering voting in the district electoral office (if appointed as an election official), and
• assembling packages, kits and training material 

Office support may be hired as resource staff whose responsibilities change during the course of the electoral event.  Support staff can be deployed to different tasks at the District Electoral Officer’s discretion.  Not all office staff will perform all of the above duties.  There are many possible ways of assigning work to be done, and duties may change over the course of the event.  Office staff must be flexible and willing to help out where they are required. 

Minimum qualifications for this role include:

• Experience in a busy office environment dealing with the public.  Education and/or training in business administration is a strong asset
• Experience using common office tools, equipment and software, including MS Office, in an office environment
• Experience providing customer service in a high-volume environment
• Ability to enter data into computer applications
• Ability to follow direction and work with limited supervision
• Reliability, dependability, flexibility and enthusiasm, and
• Excellent organizational skills and keen attention to detail 

Important items to note about these job opportunities: 

A by-election will be called in the Chilliwack-Hope electoral district within the next six months.  Exact dates of employment will be communicated once those dates are known.  The work term will be up to eight weeks in length.  Full and part-time opportunities may be available.

Work will be available in the Chilliwack-Hope electoral district only.  The office will be located in Chilliwack.  You do not have to be a resident of the Chilliwack-Hope electoral district to apply.  However, Elections BC does not reimburse for travel expenses to and from work.  If you are not a resident of Chilliwack, please be sure you live within commuting distance of the electoral district prior to applying. 

To apply for this temporary opportunity:

Applications are accepted by email only.  Please email your application to the District Electoral Officer, Bev Kennedy at Bev.Kennedy@elections.bc.ca. 

Closing date for applications is Sunday March 4, 2012.

Thank you for your interest in working for Elections BC.

You may be an ideal person to help administer the by-election if you enjoy:

• participating in the democratic process
• short-term, temporary work
• working with a wide variety of people
• being part of a province-wide team 

Over 400 by-election and voter registration officials will be required to work at voting places in each electoral district.  Compensation is $120 to $265 per day, depending on the role.  Most individuals will work one day (General Voting Day), but there are opportunities for several days of work. 

Important items to note about these job opportunities: 

• By-elections will be called in the Chilliwack-Hope and Port Moody-Coquitlam electoral districts within the next six months.  Exact dates of employment will be published once those dates are known. 
• Work will be available in the Chilliwack-Hope and Port Moody-Coquitlam electoral districts only.  You do not have to be a resident of the Chilliwack-Hope or the Port Moody-Coquitlam electoral district to apply.  However, Elections BC does not reimburse for travel expenses to and from work.  If you are not a resident of the Chilliwack-Hope or Port Moody-Coquitlam electoral districts, please be sure you live within commuting distance of the electoral district prior to applying.  See http://www.elections.bc.ca/docs/map/redis08/ED/CHH_ED.pdf for a map of the Chilliwack-Hope electoral district and http://www.elections.bc.ca/docs/map/redis08/ED/POM_ED.pdf for a map of the Port Moody-Coquitlam electoral district. 

To apply for this temporary opportunity:

The District Electoral Officer will open an office in each electoral district.  The offices will be open to the public once the writs of election are issued for the by-elections.  Applicants must apply in person at the district electoral offices. 

Elections BC will publish the address and contact information for the district electoral office once the offices are open to the public.  Please check back here regularly for updates.